Transaction Entry Guide

Complete guide to recording different types of financial transactions in EastBook

EastBook provides intuitive transaction entry forms for common business scenarios. Each transaction type automatically handles double-entry bookkeeping behind the scenes.

Expense Payment

Record Immediate Cash Expenses

Register operating costs, COGS, and other expenses paid immediately through company accounts or cards. Use this transaction type when cash flow is immediately affected by the expense.

Important Setup Reminders

Transaction Party: Register new parties in Accounting > Transaction Party Management.
Currency: Only currencies registered in Basic Data > Currency will appear in selection fields.
System Data Integration: Entity, namecard, account, cash, and card data must be registered as transaction parties in the accounting system for use in transaction entries.

Common Header Fields

These fields appear in all transaction types

Transaction Number

Auto-generated based on transaction date. Cannot be modified once created.

Transaction Date

Select the date when the transaction occurred

Record Type

Choose between Public (official company accounts for tax reporting) or Private (personal accounts used for business operations)

Order Link

Link transactions to orders to view them on order pages and include them in profitability analysis

Project Link

Link transactions to projects to view them on project pages and include them in project profitability analysis

Expense Payment Fields

Expense Party

The transaction party receiving the payment

Payment Method

Select from: Bank Account, Cash, Debit Card, or Credit Card

Payment Account

Select the specific account based on payment method (e.g., ABC Bank USD Account)

Currency

Select the payment currency (from Basic Data > Currency)

Total Amount

Enter the transaction amount

Common Footer Fields

These fields appear at the bottom of all transaction forms

Transaction Description

Enter details about the transaction purpose and context

File Attachments

Attach supporting documents (receipts, invoices, etc.). Up to 100MB total, unlimited file count

Currency Exchange Note

All transactions automatically embed the USD exchange rate based on the selected transaction date. This embedded rate is used to calculate USD-equivalent amounts internally, enabling unified financial reporting across multiple currencies.