Payment Receipt
Create and manage receipts for payments received by your organization.
Overview
Understanding Payment Receipts
A payment receipt is an official document issued to the payer after receiving payment. It serves as proof of payment completion for invoice amounts and supports systematic receivable management. Linking receipts to issued invoices automatically synchronizes related information.
Before You Start
Required Data Verification
Before creating a receipt, verify that the following data is registered in the system. Using pre-registered data speeds up document creation and ensures data consistency.
Company Selection
Only companies pre-registered as List type in Data Management > Entity can be selected.
Currency Selection
Only currencies pre-registered in Basic Data > Currency can be selected.
Invoice Verification
Only invoices with [Issue] status can be linked to create receipts.
Invoice Connection
Receipt Creation Method
You can create a receipt by linking to an existing invoice or create a new receipt from scratch.
Easily create a receipt by referencing an invoice with Issue status. Payer and amount information are automatically synchronized.
Create a receipt from scratch without linking to an invoice. All information must be entered manually.
Receipt Information Input
Receipt Basic Information
Enter the basic information required for receipt issuance.
Document Number
The system automatically generates a document number. Users can modify it if needed.
Document Date
Select and enter the date the document is being issued.
Reference Number
Enter a reference document number if this document relates to another document.
Document Description
Enter description content related to the receipt issuance.
Payer
Select the company that made the payment. Only companies pre-registered as List type in Data Management > Entity can be selected.
Currency
Select the currency used for the receipt. Only currencies pre-registered in Basic Data > Currency can be selected.
Total Amount
Enter the total amount for the receipt to be issued.
Receipt Page
Managing Created Receipts
After creating a receipt, you can check the status, author, and key document information in the document header. The detail section below displays and manages the document's detailed content.
Status Options
Generate a PDF document. Can be used for printing or email attachment.
Send File
Send the PDF document via email.
Update
Modify and save the document content.
Delete
Permanently delete the document from the system.