Domestic Purchase Order
Complete guide to creating and managing purchase orders for domestic suppliers
Overview
Understanding Domestic Purchase Orders
A Domestic Purchase Order (Domestic PO) is a formal procurement document sent to local suppliers for domestic purchasing. It includes pricing, quantities, and payment conditions. Unlike import purchase orders, domestic POs do not require complex international trade terms.
Import PO vs Domestic PO
Understanding the Key Differences
It's crucial to understand the differences between Import Purchase Order and Domestic Purchase Order, especially regarding where supplier information comes from.
The most important difference is the source of supplier selection. This is a common point of confusion for users.
Import Purchase Order
Supplier is selected from Entity in Main Data (overseas companies registered for international trade)
Domestic Purchase Order
Supplier is selected from Transaction Party in Accounting (local vendors for domestic transactions)
| Feature | Import PO | Domestic PO |
|---|---|---|
| Supplier Source | Entity (Main Data) | Transaction Party (Accounting) |
| Delivery Terms | Incoterms Required (FOB, CIF, etc.) | Not Required |
| Payment Terms | Detailed (TT, LC, DA/DP) | Simple Text Input |
Before You Begin
Required Data Registration
Before creating a domestic purchase order, ensure the following data is registered in your system. This enables quick selection during document creation.
Transaction Party (Supplier)
Register domestic suppliers in Accounting & Finance → Transaction Party Management before creating purchase orders.
Product Selection
Only products registered in Data Management → Product can be added to the purchase order.
Currency Selection
Only currencies registered in Basic Data → Currency can be used in the purchase order.
Header Input Fields
Document Identification and Transaction Information
The header section contains essential document identification and supplier information. Note that for domestic purchases, payment terms are simplified.
Document Number
System automatically generates a document number. Users can modify if needed.
Document Date
Select the date when issuing the document.
Validity
Select the validity period for the document.
Reference Number
Enter the reference document number if applicable.
Supplier
Select the domestic supplier from Transaction Party. Navigate to Accounting & Finance → Transaction Party to register new suppliers.
Payment Term
Enter the payment conditions as a simple text description (e.g., 'Net 30 days', 'Cash on delivery', '50% advance, 50% on delivery').
Currency
Select the currency for the purchase order. Only currencies registered in Basic Data → Currency can be selected.
Notes
Additional Document Information
Add any additional notes, special conditions, or remarks that should appear on the domestic purchase order document.
Notes
Enter any additional notes, terms, or conditions that should appear on the document.
Item Details
Product and Pricing Information
Add products with quantities and unit prices. You can include multiple items in a single purchase order.
Product
Select the product to add. Only products pre-registered in Data Management > Product can be selected.
Quantity / Unit Price
Enter the quantity and unit price for the selected product. Total amount is calculated automatically.
Add New Item
Click to add another product line to the document.
Domestic Purchase Order Account Page
Manage Your Created Purchase Order
After creating a purchase order, you'll be directed to the account page where you can view details, manage the document status, and perform various actions. It consists of the Information tab and Post tab.
Status Options
Click the menu button (⋮) in the top right corner to access the following actions:
Generate a PDF version of the purchase order for printing or email attachment.
Send File
Send the PDF purchase order directly via email to the supplier.
Update
Modify the purchase order details and save changes.
Copy
Create a new purchase order by copying this document's information.
Expense Payment
Create an expense transaction entry related to this domestic purchase.
Add Inventory
Process inventory receiving for products from this domestic purchase.
Delete
Permanently remove this purchase order from the system.